Quickbase pricing in 2026, explained
Prices checked on Quickbase's own pages on October 8, 2026. Your contract may differ.
We spent years building on Quickbase for clients. It's good software, and the people who use it tend to like what they built. The question we get most isn't about features. It's about the bill. What does Quickbase actually cost, why does it keep going up, and at what point does it make sense to own your software instead?
Here's the honest version.
- $35Team, per user per month, billed annually
- $55Business, per user per month, billed annually
- + minimuma platform minimum fee, not published
- + readsAPI, Pipeline and (on usage plans) view traffic
The short answer
As of October 8, 2026, Quickbase lists three main plans (quickbase.com/plans-and-pricing, checked 2026-10-08):
| Plan | List price | Billing |
|---|---|---|
| Team | Starts at $35 per user per month | Priced annually |
| Business | Starts at $55 per user per month | Priced annually |
| Enterprise | Custom ("Contact us") | Quoted |
There's also a 30 day free trial with Business plan features. And on both Team and Business, Quickbase notes the price shown "does not include platform minimum."
So the per user number is a starting point, not your bill.
How Quickbase pricing works
Three things decide what you pay.
1. The plan and the number of users. This is the part everyone sees. 40 people on Business at list price is 40 × $55 × 12, or $26,400 a year. 25 people on Team is $10,500 a year. All users on an account have to be on the same plan, per Quickbase's own pricing FAQ.
2. The platform minimum. Quickbase's FAQ says: "Instead of focusing our pricing on user seats, Quickbase comes with a platform minimum fee." The minimum isn't published on the pricing page. You find out what it is from your account team.
3. Reads. This is the part that surprises people. Quickbase's help center says pricing "is based on an entitlement called reads" (Quickbase pricing help, checked 2026-10-08).
- On user based plans, only integration reads count. Those are API calls that read your data, and Pipeline steps that send data to another system.
- On usage based plans, user reads count too. Viewing a dashboard, a report, a form or a homepage each counts. Creating or editing data does not.
If you go over, Quickbase "doesn't stop your workflows." Your account team contacts you about buying more. Entitlements reset each contract term and don't carry over.
What drives the bill up
In our experience these are the usual reasons the renewal number climbs:
On a per user plan, every new hire who needs the app is another line on the bill.
Every system that reads from Quickbase through the API or a Pipeline uses integration reads.
On usage plans, a busy team that lives in dashboards uses more reads. That's the behavior you want, and it costs more.
SSO and SCIM, sandbox, and FDA and HIPAA compliance are listed on Business and above; advanced encryption and on prem connectivity on Enterprise.
The Intelligence Pack (Quickbase's AI features) and Quickbase Extensions are optional add ons, priced through sales.
Build for you packages, training and Support+ from Quickbase and its partners. Useful, and another line item.
None of this is hidden. It's on Quickbase's own pages. It just adds up in a way that the "$35 per user" headline doesn't show.
What about Quickbase's AI and Pave?
Quickbase has real AI, and it's worth knowing what it costs.
The Intelligence Pack is an add on to the core plans (quickbase.com/intelligence-pack, checked 2026-10-08). The pricing page lists features like AI Chat to App, AI Workflows, the Quickbase AI Agent, AI App Intelligence and a Knowledge Layer. Price is through sales.
Pave is Quickbase's AI app builder, announced April 28, 2026 (press release). You describe an app in plain English and it builds one. It has its own public pricing (quickbase.com/pave/pricing, checked 2026-10-08):
| Pave plan | Price | What you get |
|---|---|---|
| Free | $0 | 1 app, 1 builder, up to 3 users, 100 credits |
| Team | $20 a month | 2 apps, 1 builder, up to 10 users, 120 credits a month |
| Department | $300 a month | About 10 apps, 3 builders, up to 50 users, 1,800 credits a month |
| Enterprise | Custom | SSO, API access, custom credits |
Credits are used when the AI builds or changes an app, and when workflows, agent tasks and integrations run. Extra credits come in $20 blocks. Pave's FAQ says it's "a separate product with its own pricing," so existing Quickbase customers pay for it separately.
Quickbase cost per user: a worked example
Say you're a 40 person field service company on the Business plan.
- List price: 40 × $55 × 12 = $26,400 a year
- Plus the platform minimum, if your seat count is under it
- Plus integration reads past your entitlement
- Plus any add ons (Intelligence Pack, Extensions)
- Plus outside help when your one Quickbase builder is busy
Try your own numbers with the bill calculator on our Quickbase alternative page.
One real example. Appalachian Field Service ran on Quickbase for almost 10 years and was paying about $55,000 a year. That's their total, not a list price calculation. Today they pay about $18,000 a year on software they own, built on K2. That's about $37,000 a year back (case study).
List price is Quickbase's published Business rate × 40 users × 12 months, before the platform minimum, reads and add ons. Appalachian's figures are their own, shared with permission.
When owning your software makes sense
Owning means a one time build, then the software is yours. You pay for hosting (your own server, or one we run for you) and the AI plan your agent team runs on. No per user fees, so hiring doesn't change the bill.
It tends to pay off when:
- Your bill is north of about $30,000 or $40,000 a year, and growing.
- You're adding people. Per user pricing punishes growth.
- One person knows how the app works, and that person is a risk.
- You've started shaping the business around the tool. Logan at Appalachian put it this way: "After almost 10 years working in Quickbase, we had started shaping our processes around how it collected and displayed data."
The biggest fear we hear about leaving is losing the speed. In Quickbase, the people who run the business can change the app. That's worth keeping. When we rebuild an app, an agent team stays with it, and you or your staff ask for a change in plain words. You set the rules on how changes go live.
A typical app takes about 3.5 weeks, start to finish. If you'd rather start small, we'll install K2 and get your agent team running from $1,500, and you build from there.
Quickbase’s low-code environment was initially a draw for us, but after years of using it, its framework began to shape how we approached problems. Working with Alakazam Labs helped us step back, rethink our processes, and build around what our business actually needed.
Read the case study → · Part two: 350 tickets, every one resolved in 3 days →
When staying on Quickbase is the right call
Sometimes staying is the right call. Stay if:
- Your bill is small and steady, and the app does what you need.
- Your team loves building in a no code editor and wants to keep doing it every day. Quickbase is very good at that, and Pave makes it faster.
- You're halfway through a big Quickbase project that's about to pay off.
Moving should pay for itself. If it won't, don't do it.
Get a straight answer on your bill
Bring us your Quickbase bill. The review is free, it's with the people who'd do the work, and if staying is right for you, we'll say so. Book a free app review.
Questions people ask
How much does Quickbase cost per user?
As of October 8, 2026, Quickbase lists Team from $35 per user per month and Business from $55 per user per month, both priced annually, plus a platform minimum. Enterprise is quoted. Source: quickbase.com/plans-and-pricing.
Does Quickbase have a minimum?
Yes. Quickbase's pricing FAQ says it "comes with a platform minimum fee." The amount isn't published; your account team quotes it.
What are Quickbase reads?
Reads count how often data is viewed or sent out. On user based plans only integration reads count (API calls and Pipeline steps that send data out). On usage based plans, user reads like viewing a report or dashboard count too. Creating and editing data doesn't count.
What happens if we go over our reads?
Quickbase says it doesn't stop your workflows. Your account team contacts you about buying an add on package. Entitlements reset each contract term.
Is Quickbase AI included?
The Intelligence Pack is an optional add on, priced through sales. Pave, Quickbase's AI app builder, is a separate product with its own plans, from free to $300 a month for Department, with Enterprise quoted.
Is there a free Quickbase plan?
Quickbase offers a 30 day free trial with Business features. Pave has a free plan for 1 app and up to 3 users.
When is it cheaper to own your software?
Usually when the bill is above about $30,000 to $40,000 a year and growing with headcount. Owning is a one time build, then hosting and your AI plan, with no per user fees. Under that, staying is often the better call.
Quickbase is a trademark of Quickbase, Inc. Power Apps is a trademark of Microsoft. Smartsheet is a trademark of Smartsheet Inc. We are not affiliated with or endorsed by any of them. Prices checked October 8, 2026 and may change.